> ## Documentation Index
> Fetch the complete documentation index at: https://docs.trybrink.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Outlook

> Sync Microsoft 365 email and shared mailboxes

Outlook connects Microsoft 365 mail to Brink. It can be connected **personally** (private to you) or **organization-wide** by an admin (for shared mailboxes).

**Who can connect:** any member personally; owners and admins for organization connections.

## Connect Outlook

<Steps>
  <Step title="Choose where to connect">
    * **Personal:** **Profile → My integrations** → **Connect** on Outlook.
    * **Organization:** **Integrations** page → **Outlook** card → **Connect Outlook** (admin only).
  </Step>

  <Step title="Authorize with Microsoft">
    Sign in and approve read-only mail access (`Mail.Read`). Brink can read messages but never send or modify them.
  </Step>

  <Step title="Bind mail folders">
    Bind the folders you want indexed to the relevant projects on the **Projects** page.
  </Step>
</Steps>

## What gets synced

* Email messages and threads from the bound folders
* Attachments flow into the Document Center (calendar invites and signature images are skipped)
* New mail arrives near-real-time via Microsoft Graph push notifications; history backfills recent-first in 30-day windows (about a year)

## Privacy

Outlook is treated as a **private provider**:

* A personally connected Outlook is visible only to its owner.
* When an admin connects a mailbox organization-wide, Brink attributes the data to the **actual mailbox owner** (matched by email address to an org member) — not to the admin who clicked Connect. If Brink can't determine the owner, the data is held unreadable rather than shared org-wide. The system fails closed on purpose.

<Note>
  Microsoft provides no token-revocation endpoint. Disconnecting deletes Brink's stored credentials; to fully remove the grant, also remove the Brink app from your Microsoft account's app permissions.
</Note>